US Finance Assistant

The US Finance Assistant will provide support to the accounts department to maintain the US Sales and Purchase ledger accounts.

Job purpose

To process all administrative account processes required within the organisation to maintain the Sales and Purchase Ledger accounts.


Purchase Ledger – USA

  • Check all incoming invoices and enter in to sage;
  • Send invoices for approval;
  • Approval of engineer invoices;
  • Check supplier/installer statements;
  • Request purchase credits and ensure they are received and processed;
  • Prepare remittance advice notes for emailing;
  • Ensure supplier and installer contact and account information is up to date and recorded accordingly;


Sales Ledger

  • Checking and Producing sales invoices;
  • Producing sales credits when instructed;
  • Updating sales contracts and entering in invoicing details;
  • Taking and Processing credit card payments;
  • Processing of direct debit forms and direct debit notifications;
  • Processing of recurring card collections;

The role

  • Prepare daily bank reconciliations;
  • Credit Control including telephoning customers for outstanding debts;
  • Maintain and develop relationships with customers and suppliers;
  • Respond to purchase and sales ledger queries;
  • Assist with credit control procedures when required;

About you

  • Excellent communication and organisational skills, both verbal and written;
  • Attention to detail;
  • Good IT skills, which must include use of sage Online 50, Excel, and other Microsoft packages.
  • Excellent time keeping;
  • Ability to work under pressure and to reporting timetable.

Are you interested in this role with Quartix?

To apply for this role, please complete the fields below and attach a CV or cover letter as appropriate.

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