Fleet tracking allows a business to optimise its fleet operations through tracking driver activities and analysing that data. It is a valuable tool for any company with a fleet of vehicles, enabling them to respond with the necessary adjustments to increase productivity, improve safety and save fuel.

Why choose Quartix fleet tracking?

  • Flexible contracts
  • Free device warranty
  • Award-winning customer service
  • No auto-renewal
  • No hidden costs
  • Different trackers and plans to suit your needs
  • 19 years of industry experience

This article explains the benefits and uses of fleet tracking. We’ve broken this down into the following areas:  

Fleet tracking: benefits and savings for companies

Whether your fleet includes vans, cars or a mix of vehicles, GPS fleet tracking can support your business at all levels.

Improved driver protection

  • Maintenance reminders to help plan for vehicle services
  • Monitoring driver behaviour and encouraging safer driving techniques 
  • Live location tracking to assist in emergencies  


  • Fewer accidents 
  • Fewer insurance claims
  • Reduction in vehicle and driver downtime
  • Better fuel economy  

Lower fleet running costs

  • Monitoring driver behaviour and encouraging fuel efficient and energy efficient driving techniques
  • Notifications for unauthorized vehicle use


  • Up to 25% reduction in fuel use
  • Up to 15% reduction in overtime claims
  • Up to 10% less distance travelled
  • Up to 30% less vehicle idling   

Better vehicle health

  • Monitoring driver behaviour and encouraging fuel efficient and energy efficient driving techniques
  • Maintenance reminders to help plan for vehicle services


  • Less vehicle repair costs
  • Lower fuel consumption
  • Safer vehicles

Increased productivity

  • Assessing driver routes to enable more efficient planning
  • Allocating nearest drivers using postcode lookup
  • Daily driver logs offering accurate timesheets
  • Utilisation dashboards and management KPI alerts


  • 20% more fleet utilisation
  • More accurate accounting
  • Faster responses to customers
  • Less manual administration

Improved customer service

  • Live fleet tracking allowing real-time updates to customers
  • Allocating nearest drivers using postcode lookup


  • Faster responses to customers
  • Better brand reputation
  • More repeat business
  • More recommendations

How fleet tracking supports Fleet Managers

vehicle tracking system

1. How can I reduce the fuel consumption of my fleet?

Optimise your drivers’ journeys and choose the most fuel-efficient itineraries. Analyse your employees’ driving styles to identify costly behaviours (such as idling or sudden braking and acceleration) and encourage your drivers to adopt more energy efficient driving practices behind the wheel. Reduce unauthorised vehicle use with geofencing alerts to ensure that drivers do not use company vehicles for their personal needs.  

Here is a useful guide on this subject:  


2. How can I reduce the cost of managing a fleet?

To understand running costs, you must analyse your fleet’s data and examine its daily operations. Several fleet tracking reports can help you to optimise vehicle utilisation and drive down business costs:

  • Assess driver routes to reduce time spent on the road as well as fuel consumption
  • Improve productivity by monitoring utilisation dashboards and ensuring your fleet is maximising its capacity.
  • Use timesheets for an accurate breakdown of hours worked and arrange payment accordingly.
  • Keep your vehicles in a good condition by scheduling maintenance reminders to limit the need for major repairs, reduce accident rates and lower your insurance premiums.
  • Extend the life of your vehicles by encouraging your drivers to adopt driving techniques that put less stress on the vehicle and put them at less risk of an accident.

3. How can I streamline my fleet’s business operations?

Pick the quickest routes for your fleet to save time and visit more customers in a day. Set maintenance and service reminders to help you plan for vehicle downtime and organise your business accordingly, so as not to waste any time or resources. Use your fleet tracking data to support invoicing and customer queries and enable a faster response. 

4. How can I eliminate unauthorised vehicle use?

Set up geofencing zones with time-based rules so that you receive an alert when your vehicles move out of hours. Driver logs will also record all trips that the vehicles make. Live GPS fleet tracking maps will always display the vehicle’s location, so that action can be taken when needed.

5. How can I use the system to reduce admin tasks?

Improve your accounting by using timesheets and driver logs to easily calculate the hours your drivers worked. Integrate fleet tracking data with your own systems to improve efficiency.

6. How can fleet tracking improve customer service?

Keep your customers informed with the help of live fleet tracking maps. Let your customers know the driver’s location and estimated arrival time. Proactively search for a postcode to see which of your vehicles is closest to a site and allocate work accordingly. Check live traffic data and change your vehicles itineraries to bypass any congestion so you don’t keep your customers waiting.

Read more: ‘2020 Buyer’s Guide to Vehicle Tracking’ 

Fleet tracking: an asset for all sectors

Public Sector

“I wanted a service to match fleet requirements in the most straightforward way – the Quartix system was the only one offering automatically-generated tracking logs on a daily basis.”

Dave Tobutt, Operations Manager Guildford Borough Council


“We can simply see mileage and time recordings on the system, rather than asking our drivers to check their dashboards.”

Matt O’Conner, Managing Director John O’Conner Grounds Maintenance


“Quartix has a very helpful call centre staff who respond to queries quickly. Their tech support is efficient and knowledgeable.”

Sandra Long, Office Manager Syncro Fire and Security


“The fuel savings we’ve seen in the past year alone have more than paid for the system.”

Stephen Killinger, Operations Manager Ringtons

The advantages of fleet monitoring for drivers

In addition to helping companies, fleet tracking offers significant advantages for their drivers and employees. Far from being a surveillance system solely designed to keep track of employees, it offers peace of mind in terms of:

Security: Drivers know that their vehicles are well maintained and their whereabouts is always visible. Any dangerous driving habits will be addressed, improving their personal safety.

Accountability: With automatic validation of hours worked, drivers will receive precise compensation for overtime and fuel costs. Driver logs will provide accurate and impartial telematic data to exonerate drivers in case of false accusations.

Driving skills: The fleet tracking system will identify driving behaviours that could be smoother, safer and more economical, and show a driver’s progress over time. Good driving behaviour can be rewarded within teams to congratulate a driver’s efforts to improve.

Practical information and additional resources: